Minutes for September 17, 2007 Meeting

C. Sterback (chair), S. Bartz, E. Calhoun, E. Gorder, N. Hendrickson, B. Lipinski, A. Martinez, R. Martinez, K. Mulcahy, J. Shepard, C. Toke, R. Warwick, M.B. Weber (recorder)

1. Review Item Type Task Force Sakai Website- Task Force members indicated that they had logged onto the website and had also used the resources available.

C. Sterback noted that meeting dates and the group's calendar are available via the Sakai site. He reminded Task Force members to use the group's listserv, itemtype@sakai.rutgers.edu, for communication related to our charge and work.

The minutes from the previous meeting have been posted to the Libraries' page and are available under Technical Services > Committees and Task Forces > Item Type Task Force. C. Sterback has not yet posted the minutes to the Sakai site.

2. Review Item Types from Peer SirsiDynix Sites; Begin Drafting List of Types- C. Sterback distributed two handouts:

(1) a combined list of all the item types used by the selected peer sites we consulted. The types are alphabetically listed and the list includes the number of times a type is used.

(2) a draft list of potential item types for Rutgers drawn from the list from peer institutions.

The draft list of potential item types was reviewed and a lengthy discussion ensued. The intent was to develop a list of base item types for our institution. Circulation information can be added later. The issue of holds was raised. Since holdability and circulation eligibility are synonymous, this was not further discussed.

Developing a list of item types will provide consistency for training and for guiding users to resources. A suggestion was made to include a code at the end of the item type to indicate circulation status. Some suggestions were C/N (circulates/does not circulate), -C/-N (a dash before the code), and Y/N (circulate yes/no). These and other suggestions will be considered by the Task Force.

The item type codes are limited to ten characters, including underscores and dashes. There can be no spaces in the item codes as Unicorn will not allow spaces. The group must work within the system constraints when developing item type codes for our purposes.

The focus of the item types is not where materials are held but to define type of material, if it circulates, and how it is counted for ARL statistics. There can be as many item types as is deemed necessary to describe and count our materials. Item type is also used as a search term limit and is another reason why the item types should be granular.

C. Sterback will post the considerably larger draft list of item types to the Sakai site for the Task Force to review. The discussion revealed that Task Force members have differing opinions as to how various item types are defined. Authoritative lists such as the Art and Architecture Thesaurus, the Society of American Archivists' glossary, and the American National Standards Institute (ANSI) definitions will be consulted as the list is revised and finalized. C. Sterback will include links to these resources on the Sakai site.

3. The next Item Type Task Force meeting will be held on Monday, October 1 at 1:30 p.m. in the TSB conference room.

URL: http://www.libraries.rutgers.edu/rul/staff/groups/item_type_tf/minutes/item_type_tf_07-09-17.shtml
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