Minutes of April 19, 2010 Meeting

K. Denda, M.Devanas, M.Gaunt, J.Grassle, R. Jantz, J.Masschaele, J.Morrell, M.Wasserman, M.Wilson

Thinking About Data

Ron Jantz, the Libraries' Digital Library Architect provided an overview of how the Libraries are positioning themselves to be able to ingest data into RUCore, the Libraries institutional repository. RUCore is currently being used to preserve publications submitted by faculty who wish them to be open access, the university's theses and dissertations that are now being produced electronically, and any materials that the Libraries digitize. There are 16,000 objects in RUCore at present. The most popular items are the university's theses and dissertations (we are also making the ETD electronic theses and dissertation software available as open access), historic maps from Special Collections (over 700), materials from the New Jersey Digital Highway, and videos from the NJVID project. Masschele suggested that we put the RU Oral History project data into RUCore.

RUCore has a robust infrastructure with a rich metadata model, flexible collections structure, digital preservation standards, and a portal architecture to present information retrieved from the RUCore in a customized way. We are now preparing to consider collecting and preserving data. The Libraries believe that this service addition would support research, collaboration, and grants through the archiving data for future accessibility, facilitate sharing and reuse of data, improve data methods and promote innovation in the new uses of data. It would be a major challenge to the Libraries to consider very large datasets. Data has heterogeneous characteristics and methods for collecting. You need tools and services for analysis, mining and visualization. Moving into this area would require that we focus many resources on its development, so we are moving slowly but investigating possibilities. We have developed a compound data model after talking with many faculty about their data. We have outlined a schema for searching and the use of controlled vocabulary. We plan to continue slowly to do research profiles, consider copyright, ownership, and deposit policies.

Internationalizing the Curriculum

Kayo Denda, Women Studies Librarian and Head of the Margery Somers Foster Center, and Myoung Wilson, Liaison to the School of Communication and Information provided an overview of the ways that the Libraries are engaging with students and faculty related to the internationalization of the student body, the curriculum and research. They noted the Libraries are focusing support on the study abroad program as the University seeks to expand the program. A recent meeting with faculty involved with the program revealed areas where we can provide better service. The Libraries will be part of the study abroad student orientation, will provide research guides for areas of study through a class website that we will set up, will assure that our databases are accessible from abroad, and librarians will respond to questions through our "Ask a Librarian" service. We noted that many librarians have contacts abroad that can be helpful to students, and that we can arrange an appropriate welcome at their host institution's library through a direct contact with the University Librarian at the host university. On occasion, students have had difficulty accessing computers and our Libraries website and resources remotely. A specific intervention here with the director abroad can facilitate better service.

For foreign students here we have done orientations to the Libraries in foreign languages; we provide a brochure on library terminology in foreign languages; we have placed opening greetings in many languages on our Libraries website. Because of our librarians' language expertise, we can be helpful to many students who have difficulty managing the American library system. We can always do special tours and consultations, and would like to be part of international student orientations.

We are also supporting new courses, such as Eisenzweig's Global Village course, by making specific library materials available through the course management system.

Senate Charge on Open Access

The Libraries have heard that a University Senate committee will be receiving a charge related to open access. There is a possibility that the charge will lead to a resolution related to faculty making their publications openly available. Currently, there is a mandate from the National Institutes of Health regarding publications resulting from NIH-funded grants, and faculty must make their publications available within a year through PubMed Central, NIH's database. The Libraries are currently assisting that process for faculty by placing their publications in RUCore, the Libraries' institutional repository, and then transmitting to PubMed. We are working with VP Pazzani's office to identify those faculty with NIH grants. The process is going very well. The Libraries are prepared to provide support information to the Senate committee, such as copies of resolutions that have been passed by other university Senates, especially those that we believe are the most thoughtful examples, such as Duke University's statement. We can also provide examples of author addendums to publisher contracts that allow faculty to retain rights to make their publications openly accessible.


Budget: The Libraries are doing major budget reduction planning for the upcoming fiscal year, but we had a mid-year give back of 3.2% or $789,736 from this year's budget that was assed early in March. We proposed to return 85% of the salary savings we are accruing on the 16 frozen staff and faculty lines. This means we will not be able to give any of these funds to collections, and faculty and staff will continue to close ranks as far as possible, and hourly workers will be more reduced than planned. This creates major service slow downs, and limits new activities and services.

Merger: The proposed merger of the NJ State Library, the NJ State Museum and Thomas Edison College appears unlikely. While we have not yet heard definitely, the discussions have not moved forward and our suspicions are that this will not be approved. The Libraries recommended that the NJ State Library not be merged with the Rutgers Libraries because of the divergent service missions and the financial impact.

URL: http://www.libraries.rutgers.edu/rul/staff/groups/rul_adv_com/minutes/ruladv_10_04_19.shtml
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