Minutes for November 12, 2004 Meeting

Teleconference/Lecture Hall, Scholarly Communications Center, Alexander Library College Avenue Campus

R. Becker, E. Berger, R. Bogan, N. Borisovets, J. Boyle, J. Cassel, K. Denda, H. Dess, M. Fetzer, C. Finlay, M. Gaunt, T. Glynn, R. Gardner, B. Hancock, S. Harrington, K. Hartman, W. Hemmig, J. Moore Iliff, R. Jantz, T. Kuchi, P. Libutti, J. Mardikian, R. Marker, K. Mulcahy, L. Mullen, J. Niessen, F. Notarmaso, P. Page, F. Perrone (recorder), P. Piermatti, R. Pressman, F. Puniello, C. Radick, R. Sewell, J. Shepard, E. Stec, F. Tehrani, R. Tipton, M. Weber, K. Wenk, M. Wilson, R. Womack, C. Wu
A. Watkins

[Approved March 4, 2005]


M. Gaunt called the meeting to order at 9:30 a.m.

1. The Agenda was adopted by consensus.

2. The minutes of the Faculty Meeting of June 11, 2004 were approved with the addition of Julie Still's name among those attending by videoconference.

3. Introduction of new faculty members and guests:

4. Unfinished business: None.

5. New Business.

a. Proposed Revision to Bylaws: R. Womack, Chair, Rules of Procedure Committee, proposed changing the composition of the Planning and Coordinating Committee from six to seven, with the addition of a representative of the system-wide units, who had inadvertently been omitted. It was also noted that the Chair of the New Brunswick Libraries faculty serves as representative for a one-year term. The revision was approved with these changes.

b. Increase Faculty Diversity Report: R. Marker, Chair, Task Force on Diversity, introduced the report. M. Winston, SCILS and S. Troy, Human Relations, also joined the discussion. R. Marker first thanked members of the Task Force for their service. RUL is legally in compliant with the diversity guidelines, but desires to increase diversity. The report recommended increased mentoring to increase retention of minority faculty members as well as new faculty members in general. Discussion ensued. The Planning and Coordinating Committee has discussed mentoring, noting that it is an issue for everyone. In answer to a question about gender, it was noted that although women faculty members are in a majority in the Libraries, they are not in the university as a whole. The report also recommended the importance of hiring recent MLIS graduates with a goal towards increasing diversity. It was pointed out that people with diverse experience will bring new ideas to the Libraries, while those with little experience are likely to adapt to the existing organizational culture. Attracting senior librarians is difficult, however, because they may be seeking administrative positions not available in our organizational structure. On the other hand, recent graduates may be intimidated by faculty status, suggesting the importance of mentoring.

The importance of providing proper training for mentors was also discussed. Although mentoring will necessarily differ with individual needs, some training is needed. Although many faculty members do informal mentoring, there is a need for some structure, as new faculty members sometimes receive conflicting advice. Rutgers University Libraries has had a mentoring program in the past, where difficulties arose in placing new faculty members with appropriate people.

Some new guidelines may also be needed for search committees. New MLIS graduates of today often have diverse experiences which could enrich the Libraries. M. Winston, SCILS, commented that since the percentage of minority graduates of MLIS programs has not changed, university libraries which have been most effective in attracting minority faculty have been very pro- active. Specific library schools have been targeted and individuals have been contacted directly. Search committees may need to be more pro-active as well, as sometimes candidates are lost due to the structure of the search process.

Possibilities include creating a mentoring group of representatives from various committees. In general, faculty members need to feel that mentoring is part of their responsibilities. The mentor does not have to be an authority on facts, which could be referred to Human Resources staff, but acts as a facilitator. Most existing programs include a schedule of regular contacts. Some people find professional mentors outside of RUL. There is also a difference between mentoring and coaching: mentoring is a long term relationship with someone not in a reporting relationship to the mentee, while coaching helps people perform aspects of their job such as research and librarianship. Different types of mentoring can also exist in different areas of a faculty member's career. New faculty members also need an orientation to faculty governance.

It was noted that people from other areas of the country sometimes find it difficult to adjust to the New York metropolitan area and Rutgers culture. Search committees need support, however, to take on additional orientation functions, such as bringing candidates back for return visits.

M. Gaunt thanked the Task Force for its report and referred the discussion back to the Planning and Coordinating Committee.

6. Report of the University Librarian: M. Gaunt reported on several successful events. People seemed to enjoy the new format of the State of the Libraries meeting. In addition, J. Zapcic organized the second annual donor recognition event, at which donors Karl Morrison, Marty Kelly and Bogie Boscha were given special recognition for donations of manuscripts and rare books. President R. McCormick attended. Finally, a celebration of the Parents' Fund was held November 11.

R. Sewell will attend an ARL conference next week on Institutional Repositories. ARL is currently focussing on strategic planning. Important issues include advocacy, especially in the area of copyright and intellectual property; scholarly communication, particularly Open Access; and the changing role of libraries within institutions in regard to teaching and learning, such as maintaining faculty research data. Open Access has also been discussed at the University Library Advisory Board, which is supporting a National Institutes of Health project to make data openly available for government-supported research after a six-month time period.

M. Gaunt thanked those who submitted nominations for the Strategic Plan Steering Committee. Two RUL projects have been submitted for Academic Excellence grants. K. Hartman has submitted a proposal to create a portal to transportation resources, and the Institute for Jazz Studies has submitted a proposal to digitize unique photographs documenting the social history of jazz.

7. Report of the Faculty Coordinator: The new Planning and Coordinating Committee has advised on the structure of the Digital Libraries Initiative II, and been reviewing the data summary from Sheila Creth. It will be looking at the Task Force on Diversity Report, and exploring faculty lines and resource allocation.

8. Communications: None.

9. Reports of Members Serving on University Bodies: No additions or questions.

10. Reports of Standing Committees: No additions or questions.

11. Announcements: J. Niessen and H. Dess, Co-Chairs, Scholarly Communications Committee, have created a draft of a web survey of digital projects currently being prepared throughout the university. This survey is meant to be completed by liaisons on behalf of academic departments, in order to explore digital projects which the Libraries might help support. The Committee has also been preparing a draft mission statement for the Institutional Repository.

12. M. Gaunt adjourned the business meeting at 11:05 a.m.

Open Research Salon for all Library Faculty and Staff

"Peering into a Peer-Reviewed, Open-Access Journal and Database: PCSP: Pragmatic Case Studies in Psychotherapy" Dr. Daniel Fishman, Professor of Clinical Psychology, Graduate School of Applied and Professional Psychology

R. Jantz convened the open part of the meeting at 11:25 a.m. J. Kaisers assisted with the demonstration. R. Jantz introduced Professor Daniel Fishman, who is the author of six books and several hundred articles. His is Chair of the New Brunswick Faculty Council Library Committee and a member of the RUL Scholarly Communications Committee.

A few years ago Professor Fishman collaborated with the SCC on building an electronic journal, PCSP, on a reusable platform, and is also working on other journals. PCSP differs from mainstream psychology journals, in that rather than presenting quantitative research, it creates an archive of qualitative data (case studies) which can then be studied systematically by researchers. The journal bridges the divide between researchers and practitioners.

Professor Fishman demonstrated the journal, which will soon be going live. The editor has control over the Content Management System, without having to depend on the SCC staff. The journal can also he printed out. He demonstrated features such as comment, searching, automatic submission, computer management of articles, and e-mail notification of new issues. Because of questions in the academy over the security and status of electronic journals, it is important that they have the support of a highly qualified editorial board.

URL: http://www.libraries.rutgers.edu/rul/staff/groups/rul_faculty/minutes/rulfac_04-11-12.shtml
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