Minutes of May 19, 2009 meeting

Susan Brower, Asuncion De Chavez, Barry Lipinski (coordinator, recorder), Jill Morrow, Ramon Negron, Bill Puglisi, Michele Tokar, Ann Watkins
David Augusma, Dean Meister, Fred Onorato, Roselyn Riley, Glenn Sandburg, Brian Stubbs


Lock Down Procedures Update

Bill reported on the committee he headed at Alexander that examined Lock Down procedures. He shared with the group his document “Recommended Safe Rooms (areas) at Alexander and Art Libraries,’ which detailed escape routes and barricade options throughout the two libraries. Because the Art Library has mostly open space, Officer McGilvery has been asked to visit the Art Library to make recommendations.

Douglass, Kilmer, and LSM were all planning meetings to discuss procedures and designate safe rooms. Documents recommending safe rooms at these libraries would then be written and submitted to the Health and Safety Committee for inclusion in the updated Emergency Procedures Manual.

Bill recommended that every staff member be made aware of their fire exits. He suggested that fire exit awareness be incorporated into every new employee’s orientation.

Guidelines for Using and Filling Out Incident Reports--Review

The group reviewed the guidelines document which resides on the Security and Facilities web page at http://www.libraries.rutgers.edu/rul/staff/access_serv/secfac/guidelines_incident_report.shtml and concluded that it effectively provides an overview of when to fill out an incident report, what to include, and to whom to direct the report. Dana and Robeson have been invited to use the incident report form, tailoring the “cc’ lower portion of the form to reflect the reporting structure on their campuses.

Incident Reports






Information Sharing

Bill/ALEX—Sprinkler pipes are being replaced; compact shelving has been installed in the Special Collections Room; reference desk and undergraduate reading room desk are being demolished; new carpet is coming in July.

Ramon/DOUGLASS—Main entrance will be closed so that the bridge to the front door can be replaced; work is expected to take one month; temporary entrance/exit has been set up by Music/Media.

Jill and Barry/KILMER—New carpet is arriving in July; impressive landscaping with an attractive variety of flowers, bushes, and trees has been done in front of library and between Lucy Stone Hall and Tillett; a beautiful 7-stream fountain, surrounded by new benches, has been built in the plaza between Lucy Stone Hall and Tillett; library has had a few days with no air conditioning; staff eagerly awaits the completion of the new chiller installation.

Next meeting – Tuesday, July 21, 2009 from 2:30 p.m. to 4:00 p.m.—Location: LSM Special Collections Room with videoconferencing to Dana (Special Collections Room) and Robeson (Conference Room 290).

URL: http://www.libraries.rutgers.edu/rul/staff/groups/sec_fac_group/minutes/sec_fac_group_09_05_19.shtml
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