Minutes of September 25, 2014 Meeting

Grace Agnew, Stephanie Bartz (recorder), Natalie Borisovets, Janet Croft, Joseph Deodato, Bonnie Fong, Rebecca Gardner, Tom Glynn, Melissa Just, Yu-Hung Lin (co-chair), Mei Ling Lo (guest), Christine Lutz, Laura Mullen (guest), Jane Otto (guest), Cathy Pecoraro, Tibor Purger, Jane Sloan, Elizabeth Surles (remote), Roberta Tipton (co-chair), Michele Tokar (guest)

1. Approval of the Agenda

The agenda was approved with two changes. Kerry O'Rourke was unable to attend, so item 5 concerning "UpToDate" was cancelled. Goals were discussed at a previous meeting, so Item 6, "Goals Documents," was also eliminated. There was a round of introductions for the benefit of guests and new members.

2. Approval of Minutes

Two corrections to the August minutes were suggested. The "(through Gimlet)" notation in the READ Committee update (item 3) will be removed and "(attached)" will be removed from the HathiTrust update (item 7). Members were asked to send additional corrections within 24 hours so that the new minutes can be posted and a final vote on their approval can be taken.

3. Tour of SOAR/Request for Feedback

Laura Mullen provided an overview of the ongoing work with regard to implementation of the University's open access policy. Copies of the one page "Rutgers Open Access Policy" handout were also distributed. These should be made widely available. We're in the final year before the new policy goes into effect on September 1, 2015.

A new RUcore portal, SOAR (Scholarly Open Access at Rutgers), is being developed. Jane Otto provided a tour of the site. Members of USC are asked to test the deposit function and review the site in general. Feedback should be sent to Jane and Laura. There will be a soft rollout in January 2015.

It was suggested that the heading for the search box on the main page of the site be changed from "Search" to "Search SOAR" since it so closely resembles other search features on the Libraries site.

4. Online Group Study Space Reservation App Demo

Mei Ling Lo demonstrated the reservation system being used for group study spaces at LSM and SERC, with additional comments provided by Michele Tokar. After reviewing several options, D!BS from Evanced Solutions was selected as the interface. It includes both web and mobile options to allow students to book rooms without staff intervention. NetID login is required. Links have been added to the Group Study Room page on the website and to the mobile site. They're also looking at finding a way to post room schedules at the rooms without displaying the names of those who've reserved them.

Access Services is collecting feedback, although there is no feedback form connected to the reservation system. Usage data will be looked at and problems with the system will be assessed before rooms in additional libraries are added to the system. Many of the libraries have rooms that are designated "first come, first serve" that could be converted for addition to the scheduling system.

5. AUL & IIS Director Reports




6. Announcements

Pecoraro: DTS is working on cancellations. The deadline is Friday. Subscriptions previously handled by Swets are being moved to another vendor.

The meeting adjourned at 11:45 a.m.


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