New Brunswick Libraries Faculty Meeting: Minutes of the April 24, 2009 Meeting

S. Bartz, J. Consoli, K. Denda, M. Fetzer, J. Gardner, R. Gardner, T. Glynn, K. Hartman, Q. Hu, T. Izbicki, T. Kuchi, J. Mardikian K. Mulcahy, L. Mullen, M. Lo, J. Niessen, M. Gasparotto, D. Shulman, J. Sloan (Chair), E. Stec, M. Wilson (Recorder), R. Womack, C. Wu, T. Yang

The chair called the meeting to order at 9:30 am

1. The agenda was adopted with a note that there was no email report [it came through evening before] from the AUL for RIS.

2. Report of the Chair-J. Sloan

3. Bookroom Policy - F. Puniello

Francoise clarified the policy regarding the proper use of Bookroom, and pointed out a number of past abuses. Meetings that are not library meetings (i.e., outside agencies /groups outside the library) must go through the office of the AUL for Facilities Planning. She reminded everyone that there are cleanup charges for such events. The Pane Room is also being used for fee based rental services on an experimental basis.

4. Rutgers Fact Book --C. Wu

Connie brought the Group's attention to the Rutgers Fact Book online (available at She distributed print copies of some examples of the data available from the Fact Book. She encouraged everyone to review the content of the Fact Book and reference this hard data for the purposes of collection development, budget requests, new hires and other public service purposes. While data driven decisions are laudatory, it was pointed out that there are challenges to qualitative/quantitative approaches in determining budget allocations. It was also noted that RUL/NBCG collection budget allocation is based on historical practices and suggested that we revisit the NBCG budget allocation process. However, discussions on this topic in the past did not yield much help to formulate new allocation models. While a number of factors have to be considered in order to establish a new NBCG budget allocation method, we anticipate no additional funding, which only means that further budget reductions are anticipated in some areas. It was agreed that any new method should represent the University's changing priorities and a number of other issues need to be articulated in order to develop a coherent budget allocation method.

5. NBISG Report T. Glynn

6. Technology Support for Digital Information Services

A print discussion document was distributed under the headings of information services in the academic environment and information technology in the library context. Jane thanked those librarians who responded to her call (via email) for input on this topic. A lengthy discussion ensued. Librarians were engaged in the discussion of changing library environment, diminishing resources and the locus of technical expertise (central or local) in order to best advance digital information services. Issues are complex, however, the group agreed:

It was also noted that at RUL there are conflicting visions of what constitutes a "research library" in a digital environment especially in times of severe budgetary constraints. It was also noted that faculty and students are generally satisfied with our services but librarians agreed that collectively more can be achieved as observed at recent conferences.

7. NBCG Report K. Mulcahy

8. NB Access Services Report -J. Gardner

9. NB Multimedia Services Report. J. Sloan

10. Announcements




The meeting was adjourned at 11:35 a.m.

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