Example 1: Author’s name varies
"Since the author gives his name as David Levering Lewis, why don’t we provide access under that form of the name? I'm not sure about cataloging rules, but it would certainly save the public time."
Example 2: Same name, different fellows
"When one does an author search on Samuel Richardson, 58 of the 59 hits refer to the 18th century novelist, 1 to a clergyman whose "flourishing dates" are given in the record. Is there a way of separating these two fellows? Thanks."
Example 3: Name varies — a lot
"This author is the same woman who wrote 'Constitutional Equality' under the name of Claflin--but it doesn’t come up when I do an author search for Claflin."
Authority Control record:
Cook, Tennessee Claflin, Lady, 1845-1923
x Claflin, Tennie C. (Tennie Celeste), 1845-1923
x Cook, Tennessee Celeste Claflin, Lady, 1845-1923
Authority Control
Method by which a library standardizes headings used in the catalog record. Enhances access by bringing together variant forms of headings under one authorized heading.
Authority Record
Contains a single authorized heading used in the catalog. May also contain cross-references from variant forms, or to related terms including broader terms. May include notes explaining usage of the heading and related headings.
Cross References
- “Search under”
- Refers users from an unauthorized heading to the authorized form of the heading
- “Search also under”
- Refers users to other valid headings that are related to the authorized heading in a variety of ways
Basic MARC tags
1XX in every record
100 Personal name
Established Heading
110 Corporate name
111 Meeting name (Conference)
130 Uniform title (series)
150 LC Subject Heading
151 Geographic name
Basic MARC tags
Tags for “Search Under” references
400 Personal name
410 Corporate name
411 Meeting name (Conference)
430 Uniform title (series)
450 LC Subject Heading
451 Geographic name
Basic MARC tags
Tags for “Search also under” references
500 Personal name
510 Corporate name
511 Meeting name (Conference)
530 Uniform title (series)
550 LC Subject Heading
551 Geographic name
Authority Record Structure
Browse Authority
Browse Authority
Displays a list of authority terms in the alphabetic vicinity of the term
Headings from 1XX fields:
Preceded by “A”Headings from 4XX fields:
Preceded by “x”
Browse Authority
5XX cross references
- cannot be searched in WorkFlows
- do not display in Browse Authority results
Browse Authority
Pop-up Glossary
- Click on underlined heading to see brief authority information
- To avoid the glossary, click on either side of the entry
- Click on the arrow, not the hand
Lookup Term
Displays a single authority record
- Searches the complete and exact entry
- No truncation allowed
- Must include qualifiers and subfields
- Searches 1XX, 4XX, 5XX
Lookup ID
WorkFlows Display Changes
Authority Control Display icons on toolbar
Browse Authority
Lookup Term
Lookup ID
WorkFlows Display Changes
Bibliographic Record
|?UNAUTHORIZED
Only displays in MARC tag viewAuthorities Helper (Shield)
Checks heading against local authority file
WorkFlows Display Changes
Browse Results Screen
Authorities Processing at RUL
RUL and Vendor Files
On Your Own …
Search WorkFlows and WebCat
AUTHORITIES IS NOW IMPLEMENTED IN UNICORN
MARC21 Concise Format for Authority Control
http://lcweb.loc.gov/marc/authority/ecadhome.htmlQuestions?
rmarker@rci.rutgers.edu