Borrowing Privileges: Students, Faculty, and Staff

Loan Periods

Faculty, staff, and students may borrow books for a full semester, except for George F. Smith Library and Robert Wood Johnson Library books, which circulate for 6 weeks to all borrowers. Other authorized library users may borrow books for 6 weeks. See the Interlibrary Loan page for information about loan periods for E-ZBorrow, UBorrow, and other ILL materials.

All books, regardless of loan period, are subject to recall and may be assigned a new due date, no sooner than 14 days after check-out.

Most media (DVDs, CDs, etc.) circulates to current Rutgers faculty, staff, and students for 7 days. Guest and alumni borrowers are not eligible to borrow media items. Visit the Media Services page for additional information about circulation and services of audiovisual materials.

Borrower Registration

Before checking out materials, you need to register your barcode by visiting the circulation desk of any Rutgers library and presenting a valid RUconnection card or proof of current registration or employment. If you do not have an RUconnection card, a barcode will be assigned to you.

Once you have registered with the Libraries, your RUconnection card is your library card and is to be used for all borrowing transactions. You may use your Rutgers NetID and password to renew books online, request delivery of books and articles, and check the status of your requests.

Borrower Responsibilities

As a registered borrower with the Rutgers University Libraries you are expected to:

  • Account for all items checked out on your card. Don't loan your Rutgers ID or your library materials to others. Report lost or stolen cards to the RUConnection Office and at the circulation desk of any Rutgers library.
  • Know due dates and return or renew materials on time. Check your QuickSearch account for a list of your checkouts and their due dates. You will receive an email if an item you have is due soon.
  • Read your email messages and library notices. If you're going to be away from campus for an extended period, you may want to return all library materials before you leave. Library fines will not be waived if you fail to read email and respond to recall and overdue notices.
  • Pick up materials you requested when they arrive at your pickup library. You will be notified by email when materials from other Rutgers libraries, E-ZBorrow books, and interlibrary loan materials are available. Materials are held for 14 days. If your need for requested materials changes, please cancel your request.
  • Care for library materials. You will be held responsible for materials returned damaged. If the book you wish to charge out is already damaged, bring it to the attention of circulation desk staff, who will make note of the damage so that you will not be held responsible.
  • Maintain a current address and email address with the university.  Library notices are sent to your official email address.  If you do not regularly read your official Rutgers email, set up a delivery email at  Click on Manage Email Account and enter a delivery email address where you want your library notices delivered.


You may renew most items yourself by signing into your QuickSearch account. You cannot renew items that have been recalled by another borrower, reserve materials, and items for which the renewal limit has been reached. Video and audio items are not eligible for renewal.


You may recall an item checked out to another borrower using the "Request" feature in QuickSearch. You must be signed in to your QuickSearch account to utilize this option. The person who currently has the item is notified to bring it back within 14 days. When the item is available, you will be notified by email and in your account. Video and audio items are not eligible for recall.

Alternatively, whenever all Rutgers copies of a book are checked out, you may search the PALCI catalog and if the item is available, place an E-ZBorrow request for quick delivery from another academic library.

Missing Items

If you cannot find an item on the shelf, please report it missing at the circulation desk. Library staff will change its status to missing, and you may then request it from another Rutgers library via the Request button in QuickSearch, or through one of our Interlibrary Loan services.


Return borrowed books to a circulation desk or book drop of any Rutgers library on or before their due dates. You may also return materials by mail.


Items requested by instructors for use by an entire class are placed on reserve with short loan periods. Books and media on reserve may be checked out for use in the library only. See the QuickSearch help page to learn how to search course reserves.

Request and Delivery Services

  • Rutgers Delivery Service: for delivery of a book from one library to another, or to have a book chapter or article scanned and emailed to you. 
  • E-ZBorrow: Search the PALCI (Pennsylvania Academic Library Consortium, Inc.) catalog and use E-ZBorrow to request quick delivery of books from over fifty nearby academic libraries.
  • Media Bookings (Reservations): Rutgers faculty, staff, and graduate students may book video and audio items for pickup and return at locations throughout the Rutgers University Libraries using QuickSearch.
  • Interlibrary Loan: to borrow materials not available at Rutgers. 

Fines, Notices, and Replacement Charges

Borrowers who fail to return recalled books by the due date will be fined $5 per day, to a maximum of $50. Failure to return course reserve items within established loan periods will result in a $1 per hour fine for each hour overdue item, to a maximum of $50.

Overdue notices are sent when general circulating books are 7 and 21 days overdue. Replacement bills for the average replacement and processing cost of $102 per book are sent when items are 90 days overdue. You may contact the circulation department of any Rutgers library for the actual replacement cost of lost items.

Borrowers with fines and/or replacement bills will have their library privileges suspended and holds placed on their library records. The university reserves the right to hold transcripts and diplomas if you do not pay your library fines. Unpaid fines may be referred to a collection agency, which would incur an additional cost to you.


You must present a valid borrower card with barcode when charging out books. No other identification is acceptable. Borrower cards are nontransferable and should not be loaned to other people. If your borrower card is lost or stolen, immediately report it to staff at the circulation desk of any Rutgers library.

Non-Circulating Items

Certain materials are considered crucial to academic research do not circulate and must be used within the library. They cannot be checked out, but most of these items can be transferred to another Rutgers library for in-house use. 


If you have questions regarding borrowing privileges, telephone or visit the circulation department of any Rutgers library, or ask a librarian.