Alexander Library Fourth Floor - Event Facilities

Conference Facilities

The Teleconference/Lecture Hall: Room 403.

The Teleconference/Lecture Hall (TLH) is a networked auditorium that can accomodate a wide variety of events. The permanent podium/media cart at stage right is similar to what is found in the Information Handling Labs and other Rutgers "Smart Classrooms". In addition to the standard features, the TLH will permit scholars to conduct informational sessions and classes in Alexander Library and send the session live to multiple sites at any location capable of receiving interactive transmissions. Sessions can be preserved in video and replayed or edited as needed.

Room Capacity: 98 seated, 110 maximum capacity.

Go here for Scheduling information.
Check the Room Schedule for Room Availability.

What's Available

  • Podium with integrated media controls
  • DVD player
  • Connections for laptop PC or Macintosh - The default set up includes a PC Laptop provided by the Alexander Library
  • Live Internet connection (WiFi)
  • Two-way videoconferencing
  • Facilities for multipoint videoconferencing
  • Portable and fixed microphones
  • Large projection screen
  • Professional Audio/Video recording of events (technician and extra fee required)
  • 98-seat auditorium

Description of the TLH

AV System

The audio-visual presentation is done primarily from the permanently placed multimedia cart at stage right that allows for display of computer images and/or video images and has a connection for a laptop PC or MAC (with a standard Windows laptop system in place by default). A traditional, movable wooden podium is also available at stage front.

Teleconferencing & Distance Education

The TLH has facilities to accommodate distance learning via SIP/IP Video Conference using Cisco hardware. Video teleconferencing capability in the TLH is possible using the built in multi-position cameras.. A technician must be present to operate controls for a video conference.


Projection capability is provided by a video/data DLP projector mounted in the ceiling of the TLH projecting an image size of 10 x 7 to the TLH wall screen.

Projection Booth

In the projection booth at the rear of the TLH are located the sound system amplifiers and mixers, the rack for the IMUX and codec and the necessary equipment for routing audio and video during teleconferencing and for troubleshooting during programs.

Sound System & Lighting

The sound system, with stereo capability, emanates from two speakers located at either side of the projection screen. Microphone sources include those mounted to the multimedia cart and the podium for the presenter, several microphone inputs for panel discussions and wireless microphone capability for both instructor and audience participation. Lighting switches are located conveniently near the podium. Controls are also available through the touch screen of the multimedia cart.

Multimedia Classrooms

Information Handling Labs: Rooms 413 and 415.

The Information Handling Labs (IHLs) are Multimedia Classrooms that support teaching with technology. Special software (Insight) allows the instructor to control availability of the keyboards, and to project to any computer screen. The IHLs are ideal for any teaching or training that requires instructor demos from a workstation, or hands-on experience for students/trainees, for example:

  • Departmental courses and library instruction emphasizing web-based resources
  • Software applications training
  • Special lectures for academic courses

Room Capacity: 24 student workstations. 1 instructor's podium.
Go here for Scheduling information.
Check the Room Schedule for Room Availability.

Description of the Information Handling Labs

Each Information Handling Lab is a 25-seat multimedia classrooms that uses much of the same software and hardware found in many other Rutgers Smart Classrooms. Although we have added some extra elements, those who have used other Rutgers Smart Classrooms should be familiar with most of the equipment.

In addition, each classroom is connected to the campus network, the Internet, and to the Libraries resources for access to software and data mounted locally, which allows web-based instruction. The IHLs are designed for versatility. The standard configuration uses the Information Handling Labs as two separate classrooms, but instructors can request that the flexible wall be removed to use the rooms as a single classroom.

Major features of the IHLs:

A podium with all controls integrated into a touch screen panel, which offers the following features:

  • 25 Workstations per classroom (including podium)
  • DVD playback capability
  • Projection onto two large display screens per room, for full-classroom viewing
  • RUWireless access for those bringing their own laptops
  • Podium PC
  • Ethernet and display screen connections for laptop PC
  • Ability for the instructor to display on student computer screens whatever appears on his or her own computer at the podium (using the built in system).
  • Ability to join both classrooms into one high capacity, 48-seat room run by a single instructor.
    (Classroom-joining requires reservation of both IHL rooms 413 and 415.)

Conference Room

Heyer Conference Room: Room 404A

The Heyer Conference Room has a white board and is equiped with 1 conference phone line (using a Polycom conference phone), a Windows Laptop (with wired ethernet connection), a large screen TV monitor, and the ability to connect to Video Conferences using Cisco hardware. Three windows on two sides of the room give natural lighting.

Room Capacity: 10 seats.

Technology Notes:

Should your event require technology in the Heyer Conference Room, please contact James Hartstein 848-932-5930, as early as possible. The TV monitor has HDMI and VGA connections. The room also has RUWireless connectivity.


Use of the Alexander Library Event Facilities:

The Event Facilities of the Alexander Library Fourth Floor include the following rooms:

  • Teleconference Lecture Hall: Room 403 (capacity 98)..
  • Two Instructional Handling Labs: Room 413 and 415 (each with 24 PC workstations and 1 instructor station)..
  • Break Out/Conference Room: The Heyer room is located in room 404. Rooms in other locations of Alexander Library can be used as well.

Because all rooms are scheduled on a first come first served basis, instructors, trainers, and conference organizers are encouraged by librarian-contacts to submit requests early for instructional sessions or risk having to settle for a less than ideal class time in the IHLs.

Scheduling the Alexander Library Fourth Floor Event Facilities:

Use of the Alexander Library Facilities by Rutgers University Libraries staff and faculty is free within regular business hours. Other groups must pay a fee to use the facilities. You may find it useful to view the Room Schedule while planning your event, To book facilities by telephone please call: 848-932-5997 and ask for Charlene Houser. All equipment and software to be used must be identified and reserved when reserving the facilities.

If your programs requires the use of multiple pieces of equipment or or you are new to the equipment, a "rehearsal" session is required in advance of the presentation; all necessary equipment should be specified so that it can be made available. Schedule the rehearsal simultaneously when booking the room. During the Fall and Spring semesters all rooms are available 9:00 AM - 9:00 PM Monday - Thursday, and 9:00 AM - 5:00 PM Fridays. Please inquire with the administrative office for available hours during summer sessions and intercessions.

Presentation files (i.e. Adobe Acrobat files, MS Powerpoint) can be loaded to the Alexander Library Fourth Floor systems prior to the date of the event. To arrange for file loading, please contact James Hartstein 848-932-5930. Instructional sessions held in the IHL's and TLH should plan to use software and/or networked resources that are currently available and supported by Alexander Library staff. Special software may be loaded if:

  • the request is made two weeks in advance of the event date.
  • the software is delivered to the Alexander Library two weeks in advance of the event date.

The Alexander Library will make every effort to install late arriving software, but we cannot be certain that installed software will work as expected without the required two weeks for software installation and testing.

Consult with the Alexander Library Administration office to arrange for additional program needs such as signage, program announcements, catering needs, etc. Food and drink are not allowed in the TLH but catering arrangements can be made for program participants to enjoy outside the TLH.

Once arrangements are made for a program, a 15% NONREFUNDABLE deposit is required for program charges above $500.


Reservations that must be canceled should be submitted at least 7 days prior to the scheduled event or fees may be assessed.

To arrange for Event Facilities reservations contact:
     Charlene Houser
     Manager - Business Operations