Reproductions and permissions

Special Collections and University Archives (SC/UA) does not hold the copyright for most of the materials in its collections. U.S. Copyright Law applies to all materials. 

The U.S. Copyright law (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain specified conditions, libraries and archives are authorized to permit the reproduction of these materials. One of these specific conditions is that the reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a patron makes a request for, or later uses a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

Materials copied by or supplied to users of Rutgers University Special Collections and University Archives do not come with any copyright permissions. Our supplying of copies does not constitute copyright permission and is not an authorization for any further uses involving reproduction, distribution, display, performance, or creation of derivative works.  It is the user’s responsibility to obtain permission that may be required to use works for purposes other than private study, scholarship, or research, or in excess of fair use. If Rutgers University holds the copyright in a work, it reserves the right to grant copyright permission at its sole discretion.

If Rutgers University does not hold the copyright, the user is responsible for obtaining copyright permission or a license for use of the work as needed from the copyright holder or a licensing agency. The user assumes all responsibility related to copyright, privacy rights, publicity rights or any other legal obligations in connection with the copying and use of the copies.

Special Collections and University Archives reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Ordering photocopies and digital scans

Researchers may order limited photocopies or scans of select materials for a fee (fragile and oversize items excluded). Orders are fulfilled upon receipt of payment (cash or check) and a completed Reproduction and Usage Request Form, in which users agree to the conditions stated in the form.

Digital reproduction fees

Reproduction fees

  • Digital scans (high res, publication quality): $10.00 per scan
  • Digital scans from books requiring overhead scanning (high res, publication quality): $20.00 flat set up for each book; $10.00 per scan
  • Digital scans of formats requiring overhead scanning (high res, publication quality): $20.00 flat set up for each scanning project; $10.00 per scan
  • Photocopies or PDFs (low res, reference use): $0.30 per page (250 page maximum)
  • Rush order (if possible): $25.00 extra

Shipping charges

  • Digital scans on CD: $5.00
  • Photocopies:
    • 1-10 pages: $5.00
    • 11-50 pages: $10.00
    • 51-100 pages: $15.00
    • 101-150: $30.00
    • 151-200: $45.00
    • 201-250: $60.00

Usage fees

In addition to the costs associated with providing the researcher with a reproduction of the image fees for use may apply. Photographic copies are provided for one-time use only. Subsequent uses, including the production of new editions or printings of a work, constitute reuse and may require payment of further use fees at the sole discretion of Special Collections and University Archives.

Permission to publish

Special Collections and University Archives (SC/UA) cannot grant permission for any materials in which Rutgers University does not hold copyright. In cases in which Rutgers University does hold the copyright, permission to publish materials held by SC/UA must be obtained in writing. When published, the item should be attributed to the collection in which it can be found and the place within that collection where the item is located, followed by “Special Collections and University Archives, Rutgers University Libraries” (How do I cite your recourses?)